Loomio Using Loomio

How We Loomio

Every group and subgroup Loomio operates needs to:
  • have a facilitator (or facilitators)
  • have a clear purpose
  • be clear about who should be in the group, and how they get in
  • be clear about what a decision means
  • proactively choose its privacy settings
Facilitation guidelines for internal groups:
  • Keep an eye on participation - is something a topic that everyone needs to weigh in on? If so tag them, if not let it go. Are we hearing from all the voices we need to?
  • Prompt for proposals in more/many/most discussions
  • Thinking about if we're doing what we can to dogfood on our tool, and capture feedback from doing so
  • Encourage people to post on Loomio more, to include people who aren't in the room, on chat at that moment, etc
  • Make sure the right people are in the group (such as when a new staff member joins, etc)

Information Flows

Many working groups have their own Loomio subgroup, as well as other communication channels and regular meetings, which they use to discuss topics and make decisions relevant to their work.
There is also a need to communicate between groups, or from a subgroup to the whole team. Many working groups maintain [update] threads in the general team Loomio group, where they put regular updates about progress within their working group, links to their notes, and news. This also serves as an explicit place where anyone on the team can reach out to that working group and ask a question.
If a working group confront a decision that's beyond their mandate, they can host a Loomio discussion in a wider group, or hand over to a different group (such as the board or coordinators) to make a decision. Often times, higher level Loomio decisions are made in a wider group (resourced by framing/background info provided by a working group), and more detailed or specialised decisions are made in a subgroup.

Loomio Groups We Facilitate

External / Public Groups
Group
Facilitator
Purpose
Decisions
Membership
Loomio Community (parent)
Alanna
public outreach, helpful content
Off
Anyone - request to join, introduced
Comunidad en Español
Nati
General forum for Spanish community
Recommendation
Anyone
Help / Ayuda
Nati
Questions not answered by documentation
Off
Anyone
Translation
Nati
Discussion for Translators of Loomio
Recommendation
Translators engaging on Transifex
Installing Loomio
Rob
Help/info for those running their own instance
Recommendation
developers / technical people
Product Development
James
Feature ideas, feedback, product updates
Recommendation
Anyone
Internal
Group
Facilitator
Purpose
Decisions
Membership
Co-op Members
Mary
Shareholder/co-owner decisions
Binding
Member-shareholders
Workers
Hannah
Collaboration space for all workers
Binding
Staff participating in sprint
Trainers & Consultants
Michael
Help and discussion for facilitators using Loomio with clients
Case by case
by invitation
Employment Panel
Coordinators
Decisions about long-term hires
Binding
Selected by coordinators for each hire
Thread Archive
Nati
Old threads removed from other groups
off
internal staff, by request
Accessibility
Hannah
User testing and advice for accessibility
Recommendation
Accessibility users and developers
Board
Matthew
Governance of Loomio co-op
Binding
Directors
Working groups
Various
Self-facilitated spaces for working groups as needed
Case by case
members of working group
Last modified 1yr ago