Staff Onboarding

Once the decision has been made to hire someone through the hiring process, they will need to be on-boarded into the cooperative. Here's a checklist to help you go through that process.

Gather the Required Employee Information

  1. Confirmation of your right to work in New Zealand by providing a scan/copy of work or residence visas.

  2. IRD number

  3. IRD Tax code - Working out tax code

  4. Full name (including middle name)

  5. Address and telephone number, cellphone

  6. Kiwisaver - rate other than standard 3%?

  7. Date of birth

  8. Country of citizenship

  9. City and country of birth

  10. Previous address, if current is less than 5 years

Confirm Work and Remuneration Details

  • Hours/days of work

  • Pay (amount and payroll process)

  • Annual leave and sick leave

  • Loomio Points

  • Ensure employment contract has been signed

Loomio Cooperative Orientation

  • History of the organisation

  • Cooperative structure

  • Pillars of culture

  • Stewardship system

  • Coordination system

  • Decision making & inclusion in Loomio

  • Retreats and Away Days

  • Relationship to Enspiral

  • Employment policy & process development

  • Communications culture (online and offline)

  • Conflict resolution process

  • Intro to agile sprint process

  • Annual and Quarterly plan


Introduction, access, and logins

General tools:

  • Loomio

  • Email

  • Calendar

  • Drive

  • Slack

  • Trello

  • Github

Plus and role or team-specific tools

Person and Role Specific Orientation

  • Introduction to steward and schedule first meeting

  • Plan for welcome and introduction to team members

  • Introduction to working group or sub-team processes

  • Who will they work alongside while they get up to speed? Who should they go to with daily questions?

  • Plan for their first set of tasks or projects