Staff Onboarding
Once the decision has been made to hire someone through the hiring process, they will need to be on-boarded into the cooperative. Here's a checklist to help you go through that process.
Gather the Required Employee Information
  1. 1.
    Confirmation of your right to work in New Zealand by providing a scan/copy of work or residence visas.
  2. 2.
    IRD number
  3. 3.
    IRD Tax code - Working out tax code
  4. 4.
    Full name (including middle name)
  5. 5.
    Address and telephone number, cellphone
  6. 6.
    Kiwisaver - rate other than standard 3%?
  7. 7.
    Date of birth
  8. 8.
    Country of citizenship
  9. 9.
    City and country of birth
  10. 10.
    Previous address, if current is less than 5 years
Confirm Work and Remuneration Details
  • Hours/days of work
  • Pay (amount and payroll process)
  • Annual leave and sick leave
  • Loomio Points
  • Ensure employment contract has been signed
Loomio Cooperative Orientation
  • History of the organisation
  • Cooperative structure
  • Pillars of culture
  • Stewardship system
  • Coordination system
  • Decision making & inclusion in Loomio
  • Retreats and Away Days
  • Relationship to Enspiral
  • Employment policy & process development
  • Communications culture (online and offline)
  • Conflict resolution process
  • Intro to agile sprint process
  • Annual and Quarterly plan
Introduction, access, and logins
General tools:
  • Loomio
  • Email
  • Calendar
  • Drive
  • Slack
  • Trello
  • Github
Plus and role or team-specific tools
Person and Role Specific Orientation
  • Introduction to steward and schedule first meeting
  • Plan for welcome and introduction to team members
  • Introduction to working group or sub-team processes
  • Who will they work alongside while they get up to speed? Who should they go to with daily questions?
  • Plan for their first set of tasks or projects
Last modified 1yr ago
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